Overview
Lokenath Enterprise, a multi-brand paint distributor, faced significant operational challenges due to complex pricing models, multiple warehouses, and high SKU movement. Manual processes and fragmented reporting impacted profitability visibility and operational efficiency.
By implementing Zoho Inventory integrated with Zoho Analytics, RAPGURU enabled centralized inventory control, automated pricing and discount management, real-time reporting, and accurate margin visibility.
Key Takeaways
- Centralized control over multi-brand inventory and pricing
- Automated discount slabs and customer-specific pricing
- Real-time warehouse and profitability visibility
- Audit-ready documentation and reporting
Executive Summary
Lokenath Enterprise is a multi-brand paint dealer representing several paintmanufacturers, each with its own pricing structures, discount schemes, and volume-based slabs. The organization operates across multiple warehouses, handling frequent stock transfers and high-volume SKU movement.
The business required accurate margin control, pricing precision, and real-time reporting to sustain growth and profitability.
“Our business involves handling multiple brands, each with unique pricing and discount structures. Without a centralized system, managing accuracy and profitability was becoming increasingly difficult.”
Problem Statement and Key Challenges
Before adopting Zoho, Lokenath Enterprise faced the following challenges:
- Complex pricing and discount variations across multiple paint brands
- Manual calculation of volume-based slabs and customer-specific pricing
- Inconsistent stock visibility across multiple warehouses
- Frequent stock transfers causing reconciliation issues
- No real-time visibility into margins, discounts, or profitability
- Fragmented reporting with no single source of truth
- High manual workload leading to errors and delays
- Missing or unstructured documentation impacting audits and traceability
“We were spending excessive time managing pricing, discounts, and reconciliations manually, with no real-time insight into our actual margins.”
Evaluation of the Problem
RAPGURU adopted a process-first consulting approach to understand the depth of distribution-level complexity. Detailed discussions were conducted to map:
- Brand-wise pricing and discount structures
- Volume-based slab logic
- Warehouse operations and stock transfers
- Reporting and profitability requirements
Based on this evaluation, RAPGURU identified Zoho Inventory and Zoho Analytics as the most suitable combination to bridge process gaps while keeping daily operations simple for end users.
Proposed Solution
The following Zoho solutions were proposed and implemented:
Zoho Inventory
- Centralized inventory and warehouse management
- Automated price lists and slab-based discount configurations
- Multi-warehouse stock tracking and transfer workflows
- Customer-specific pricing accuracy
- Document attachment for invoices, bills, and delivery proofs
Zoho Analytics
- Customized dashboards for SKU performance
- Warehouse-wise stock and movement analysis
- Discount, scheme, and margin tracking
- Real-time profitability reporting
These solutions directly addressed Lokenath Enterprise’s operational and financial challenges.
Implementation
RAPGURU executed the implementation with a strong focus on accuracy, usability, and audit readiness.
- Configured complex pricing and discount logic within Zoho Inventory
- Set up multi-warehouse structures with seamless stock transfer workflows
- Performed validated data migration to ensure clean and reliable records
- Integrated Zoho Analytics for advanced reporting and insights
- Ensured proper documentation attachment for compliance and traceability
The implementation was completed efficiently while maintaining simplicity for day-to-day users.
Results
Post-implementation, Lokenath Enterprise achieved measurable improvements:
- Significant reduction in manual work through automation
- Accurate and real-time visibility into stock, discounts, and margins
- Improved cash flow due to timely billing and pricing accuracy
- Strong control over inventory across multiple warehouses
- Faster reconciliation and reduced operational errors
- Audit-ready documentation with complete transaction traceability
- Better decision-making enabled by real-time dashboards
“With Zoho Inventory and Zoho Analytics implemented by RAPGURU, we now have complete control and visibility over our business. The system has significantly improved our efficiency and confidence in our data.”
