Overview
Six Road SPV’s of Welspun Group, was taken over by NXT INFRA Group a leading infrastructure developer, required a complete accounting system transition for six roadproject SPVs following divestment. The organization needed to migrate from SAP to amodern, cost-effective platform without compromising data accuracy, compliance, or business continuity.
RAPGURU implemented Zoho Books as a centralized cloud-based accounting solution, executing a highly complex, multi-year migration while ensuring uninterrupted financial operations.
Key Takeaways
- Successful SAP to Zoho Books migration for six SPVs
- Eight years of historical data migrated with full reconciliation
- Immediate go-live with zero disruption
- Significant cost savings and improved compliance readiness
Executive Summary
NXT Infra is a prominent infrastructure development company with multiple Special Purpose Vehicles (SPVs) operating large-scale road projects. Following divestment, six SPVs required an immediate exit from SAP while maintaining full historical accounting continuity.
The organization needed a solution that would:
- Reduce high ERP licensing and infrastructure costs
- Enable audit-ready books from Day 1
- Support complex infrastructure accounting
- Preserve eight years of historical financial data
“Post-divestment, it was critical for us to move away from SAP without losing historical accuracy or disrupting ongoing accounting operations.”
Problem Statement and Key Challenges
Before migration, NXT Infra faced several critical challenges:
- Extremely high SAP licensing, maintenance, and infrastructure costs
- Migration of eight years of transactional data across six SPVs
- SAP data extraction limitations and restricted access formats
- Immediate requirement to continue accounting post-takeover
- High accounting complexity including:
- Toll revenue accounting
- EPC and O&M expenses
- Asset capitalization and depreciation
- Interest provisioning and SPV-level balances
- Need for complete reconciliation across:
- General ledgers
- Vendors and customers
- Banks
- Fixed assets
- Inter-SPV balances
“The scale and complexity of the data migration, combined with the need for uninterrupted operations, made this a highly sensitive transition.”
Evaluation of the Problem
RAPGURU leveraged deep accounting, compliance, and ERP migration expertise to evaluate the situation. After assessing data volume, complexity, timelines, and compliance risks, a phased migration strategy was designed to balance speed with accuracy.
Key evaluation outcomes:
- Identified Zoho Books as a scalable, compliant SAP alternative
- Designed a framework to allow immediate accounting continuity
- Planned layered reconciliation to ensure 100% data integrity
Proposed Solution(s)
RAPGURU executed the migration using a two-phase implementation approach:
Phase 1 – Immediate Go-Live
- Migrated current-year opening balances
- Set up essential masters
- Enabled accounting operations from Day 1 post-takeover
Phase 2 – Historical Migration
- Migrated eight years of transactional data
- Developed custom SAP-to-Zoho data conversion and mapping frameworks
- Performed multi-level reconciliations across:
- GLs
- Vendors/customers
- Banks
- Assets and depreciation
- SPV-level balances
Accounting operations continued uninterrupted through parallel processing and close collaboration with finance teams and auditors.
Results
The migration delivered significant operational and financial benefits:
- Migration of 6 SPVs × 8 years of data completed within 6 months
- 100% reconciliation achieved with zero mismatches
- Seamless accounting continuation post-divestment
- Elimination of SAP licensing and infrastructure costs
- Faster monthly closing and consolidated reporting
- Real-time financial visibility on a modern cloud platform
- Improved compliance readiness for auditors, lenders, and regulators
“The migration to Zoho Books was executed with exceptional precision. We achieved complete data integrity, cost savings, and operational continuity.”
